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Notice of Privacy Practices

 

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.  

PLEASE REVIEW IT CAREFULLY.

 

If you have any questions about this notice, please contact the Facility/Office at 903-757-3223, or fax to 844-315-0256. 

 

Our Pledge Regarding Medical Information: We understand that your medical information is personal.  We are committed to protecting your medical information.  Your personal provider may have different policies or notices regarding the provider’s use and disclosure of your medical information in the provider’s office or clinic.  

 

This Notice will tell about the ways in which the Facility (Face Today Aesthetics, PLLC dba Optimal Aesthetics) may use your medical information and disclose your medical information to others outside our Facility.  The law requires the Facility to:

  • Make sure that medical information that identifies you is kept private;

  • Inform you or our legal duties and privacy practices with respect to your medical information; 

  • Follow the terms of the Notice that is currently in effect; and 

  • Notify you if your medical information is affected by a breach.

 

Who Will Follow This Notice:  The Facility will follow the terms of this Notice.  The following people will also follow the terms of the Notice:

  • All employees, contractors, volunteers, medical personnel in training who are shadowing our providers, and other agents (“authorized personnel”) of the Facility.

  • Health care professionals authorized to enter information into your medical records at the Facility.

  • Members of the Facility’s medical staff and their authorized personnel.

  • Health care providers who share an electronic medical record with the Facility may also use this Notice (although they may have their own, which they will follow).

 

How the Facility May Use and Disclose Your Medical Information:  We may use your medical information or share it with others for the following purposes:

 

Treatment.  Your medical information may be used to provide you with medical treatment or services.  This medical information may be disclosed to other healthcare providers, employees, medical personnel in training who are shadowing our providers, students, and others involved in your care at the Facility.  With your written and/or verbal permission, we may also share your medical information with health care providers and their staff outside of the Facility.  We may also share your medical information to contact you to provide appointment reminders or to give you information about treatment options or other health-related benefits and services that may interest you.  

 

Payment. Face Today Aesthetics, PLLC dba Optimal Aesthetics does not bill insurance companies, Healthcare Services Accounts (HSAs), or third parties.  Face Today Aesthetics, PLLC dba Optimal Aesthetics only accepts direct, “out of pocket” payment from our patients/clients in the form of credit cards, debit cards, checks, cash, or Venmo.  However, your medical information may be used and disclosed so that the treatment and services received at the Facility may be submitted—by you—to your insurance company, HSA, and/or a third party.  

 

Healthcare Operations.  Your medical information may be used and disclosed for purposes of furthering day-to-day Facility operations.  These uses and disclosures are necessary to run the Facility and to monitor the quality of care our patients receive.  We may also share your medical information with outside companies that perform services for us such as legal, computer or auditing services.  These outside companies are called “Business Associates” and are required by HIPAA to keep your medical information confidential.  

For example: Your medical information may be:

  1. Reviewed to evaluate the treatment and services performed by our staff in caring for you.

  2. Combined with that of other Facility patients to decide what additional services the Facility should offer, what services are not needed, and whether certain new treatments are effective.

  3. Disclosed to physicians, Nurse Practitioners, Physician Assistants, nurses, technicians, Medical Assistants and other agents and/or employees of the Facility for review and learning/educational purposes.

  4. Combined with information from other facilities to compare how we are doing and see where we can improve the care and services offered.  Information that identifies you in this case may be removed so others may use it to study health care and health care delivery without knowing who the specific patients are.  

 

Individuals Involved in Your Care.  With your written and/or verbal permission, we may share your medical information with a family member, guardian or other individuals involved in your care, or who helps pay for your care.   If you have any objection to sharing your medical information in this way, please let the Optimal Aesthetics provider know of your concern and direction.

 

Appointment Reminders.  Your medical information may be used to contact you as a reminder of an appointment you have for treatment or medical care at our Facility.  

 

Treatment Alternatives.  Your medical information may be used to tell you about or recommend possible treatment options or alternatives that may be of interest to you.

 

Health-Related Benefits and Services.  Your medical information may be used to tell you about health-related benefits or services that may be of interest to you. 

 

As Required by Law.  Your medical information will be disclosed when we are required to do so by federal, state, or local authorities, laws, rules and/or regulations.

 

Lawsuits and Disputes.  If you are involved in a lawsuit or a dispute, your medical information may be disclosed in response to a court or administration order, subpoena, discovery request, or other lawful process by someone else involved in the dispute.  

 

Law Enforcement.  Your medical information may be released to law enforcement as authorized or required by law.  

For example, we may release your information:

  1. In response to a court order, subpoena, warrant, summons or similar process;

  2. To identify or locate a suspect, fugitive, material witness, or missing person;

  3. About the victim of a crime if, under certain limited circumstances, we are unable to obtain the victim’s agreement;

  4. About a death we believe may be the result of criminal conduct.

 

To Prevent a Serious Threat to Health or Safety.  We may use or share your medical information when necessary to prevent a serious threat to your health and safety and that of the public or another person.  Any disclosure, however, would only be to someone able to help prevent the threat.

 

Health Oversight Activities.  We may disclose your medical information to a health oversight facility for activities authorized by law.  These oversight activities include, for example, audits, investigations, inspections, and licensure.  These activities are necessary for the government to monitor the healthcare system, government programs, and compliance with civil rights laws.  

 

Military and Veterans.  If you are a member of the armed forces, your medical information may be released as required by military command authorities.  If you are a member of the foreign military personnel, your medical information may be released to the appropriate foreign military authority.

 

National Security and Intelligence Activities.  Your medical information will be released to authorized federal officials for intelligence, counterintelligence and other national security activities authorized by law.  

 

Public Health Purposes.  We may release your medical information for public health activities, such as activities:

  1. To prevent or control disease, injury or disability;

  2. To report child abuse or neglect;

  3. To report reactions to medications or problems with products;

  4. To notify people of recalls of products they may be using;

  5. To notify a person who may have been exposed to a disease or may be at risk for contracting or spreading a disease or condition;

  6. To notify the appropriate government authority if we believe a patient has been the victim of abuse, neglect or domestic violence.  We will only make this disclosure if you agree or when required or authorized by law.

 

Other Uses and Disclosures.  If the Facility wants to use or disclose your medical information for a purpose that is not discussed in this notice, the Facility will ask for your written permission.  If you give your permission to the Facility, you may revoke (take back) that permission at any time, unless we have already relied on your permission to use or disclose the information.  If you want to revoke your permission, please notify our Facility.  NOTE: This permission includes posting “before and after” pictures, however, we will only post pictures in which any identifying features (features that would allow viewers to recognize you) have been removed.  You will be asked to sign a consent (permission) form allowing us to post these pictures, however you have the right to decline this permission.  

 

Under no circumstances will your mobile or electronic (email) details or any personally identifiable information be shared with third parties or affiliates for marketing or promotional purposes.


 

Your Rights Regarding Your Medical Information:  You have the following rights regarding your medical information:

 

**NOTE: ALL REQUESTS MUST BE SUBMITTED IN WRITING TO THE FACILITY PRIVACY OFFICER OF FACE TODAY AESTHETICS, PLLC dba OPTIMAL AESTHETICS**

 

Right to Request Access to Your Medical Information.  With certain exceptions, you have the right to see and get a copy of your medical information that may be used to make decisions about your care.  To see or get a copy of your medical information, you must complete a Medical Records Release Form provided to you by the Facility.  If you request a paper copy of your information, we may charge a fee for the cost of copying, mailing or other supplies associated with your request.  There is no fee to view your medical information. 

 

Right to Request an Amendment of Your Medical Information. If you feel that the medical information we have about us is incorrect or incomplete, you may ask us to amend the information.  To request an amendment, we may ask you to submit a written request that is specific about the information that you believe is incorrect or incomplete.

 

Right to Request Restrictions on How Your Medical Information is Used or Disclosed.  You have a ri8ght to request that we change the way we use or disclose your medical information for treatment, payment or health care operations.  To request restrictions, you must make your request in writing.  In your request, you must tell us:

  1. What information you want to limit;

  2. Whether you want to limit our use, disclosure or both;

  3. To whom you want the limits to apply, for example, disclosures to your spouse.

Please Note: We are not required to agree to your request.  

 

Right to Request Confidential Communication.  You have the right to request that we communicate with you in a certain way or at a certain location that you think will be more confidential.  For example: You can ask that we only contact you at work or by text/email/mail.  To request confidential communications, you must make your request in writing.  We will not ask you the reason for your request.  We will accommodate all reasonable requests.  Your request must specify now or where you wish to be contacted.




 

Right to Be Notified of Breach.  We will notify you if we discover a breach of your unsecured protected health information.  

 

Right To a Paper Copy or Electronic Copy of This Notice.  You have the right to a copy of this notice.  You may ask us to give you a paper copy at any time. Even if you have agreed to receive this notice electronically, you are still entitled to a paper copy of this Notice.   This Privacy Notice may be found on our website at https://OptimalAestheticsTx.com/PrivacyPolicy.


 

ADDITIONAL INFORMATION CONCERNING THIS NOTICE:

 

Changes to This Notice.  We reserve the right to change this notice and make the revised or changed notice effective for medical information we already have about  you as well as any information we receive in the future.  The facility will post a current copy of the notice with the effective date.  In addition, each time you come to the Facility for a treatment, consultation or other health care services, you may ask for  a copy of the current Notice in effect.

 

Complaints.  You will not be penalized for filing a complaint.  If you believe your privacy rights have been violated, you may file a complaint with the Facility or with the Secretary of the Department of Health and Human Services.  Some States may allow you to file a complaint with the State’s Attorney General, Office of Consumer Affairs or other State Agency as specified by applicable State law.  To file a complaint with the Facility, submit your complaint to the Facility’s Privacy Officer in writing.

 

Face Today Aesthetics, PLLC dba Optimal Aesthetics Privacy Officer at the time of writing of this Notice: Moyne K. Monts, MD

EFFECTIVE DATE:  June 21, 2025

 

Face Today Aesthetics, PLLC dba Optimal Aesthetics complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability or gender.  

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